macdonald and company
macdonald and company

Office Administrator

BBBH39543
  1. Permanent
  2. London
£25000 - £30000 per annum

General duties;

  • Providing support to the sales team.
  • Answering the phones, book in surveys etc, book in sales valuations, register sales applicants.
  • Managing new instructions; draft up T&C's, instruction agreement and collect money laundering documents, organising take on's for the sales team, arranging photographs, floorplan, EPC, writing property descriptions, putting brochures together.
  • Making a property go 'live'- launching on property portals, matching out the property to all applicants registered in relevant price bracket, window cards, ordering brochures.
  • Writing market valuation letters.
  • Paperwork - eg: issuing offer rejected letters/ sales memorandums/ exchange letters and invoices
  • Managing staff holidays and logging any sickness etc.
  • Managing the public liability, professional indemnity insurance policies of both offices.
  • Managing all staff cars - organising parking permits (keeping track of re-newels etc) motor insurance, organising MOT's and Services, Renewing Tax on all vehicles.
  • Managing all staff phones - dealing with any technical issues, logging claims, renewing staff policy.
  • Managing the healthcare policy.
  • Managing and renewing office memberships (i.e: ARLA, TPO, NFOPP, MNAEA, LRS, CMP, Property Mark, ICO, MRL).
  • Managing Rightmove/ On the Market.
  • Managing Business Rates for both offices.
  • Marketing; submitting articles, editorial pieces and features to Magazines.
  • Banking, paying and managing invoices.
  • Managing the company website.
  • Ordering stationary, coffee, bins etc.
  • Offering support to all staff.
  • PA supporting the Directors.

Please apply with your most up to date CV to have a further chat about the role/company.

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