macdonald and company
macdonald and company

PA to Managing Director

BH-47284
  1. Permanent
  2. London Home Counties
£35000 - £45000 per annum
Responsible to Managing Director
The role is responsible primarily for support and personal assistant/secretarial duties to the Managing Director, Chairman and also to the wider property and development teams.

Function of the Role:

All administration and secretarial activities to the support of the Managing Director to include:
  • Assisting Managing Director in his daily responsibilities from diary management through to strategy, process and procedures.
  • Providing assistance with writing, collating and presentational pointe on Board papers and act as the bridge between Managing Director, the teams, the Board of Directors and the Shareholders.
  • Preparation for reporting of the Board of Directors.
  • Digital dictation.
  • Arranging internal and external meetings and managing the Managing Director’s daily schedule.
  • Liaising with solicitors, surveyors and other external advisors.
  • Preparation of documents to include Notices to Repair, Rent Review Notices and Deeds and Landlord & Tenant Act Exclusion Orders.
  • Preparation of documentation in Court environment.
  • To assist in Planning Applications and subsequent monitoring of external advisors.
  • Ensuring that all data is accurately filed both electronically and in hard copy.
  • To provide administrative assistance to the Property and Development Teams.
Experience, Qualifications and Skills:
  • Track record in providing support to senior management.
  • A proven background in real estate management and a clear understanding of the processes and legal framework surrounding a commercial property portfolio.
  • Competent to a high standard in using Microsoft word, excel, track change documents and property management software.
  • To produce of a high standard accuracy and precision.
Personal Attributes:
  • The role will require a pre-emptive, pro-active attitude at all times.
  • A strong sense of tact and diplomacy to deal effectively with internal and external personnel at all levels.
  • Positive and hard working with a can do approach.
  • Ability to manage a number of office management duties.
If this position is of interest to you, please apply with your most up to date CV for further details on the role and company. 
 

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