Job Summary
As a Contracts & Procurement Manager, you will play a critical role in overseeing the procurement and contract administration processes for a portfolio of properties in Singapore. Your responsibilities will span both hard and soft services related to property management. This position requires hands-on experience in managing end-to-end procurement activities, strong negotiation skills, and a keen eye for cost-saving opportunities.Key Responsibilities:
- Procurement Process Management:
- Lead the end-to-end procurement process, from sourcing suppliers to contract execution.
- Collaborate with internal stakeholders (such as project managers, quantity surveyors, and engineers) to define procurement requirements.
- Evaluate supplier proposals, negotiate terms, and select vendors based on quality, cost, and reliability.
- Ensure compliance with company policies and relevant regulations during procurement activities.
- Contract Administration:
- Draft, review, and negotiate contracts with suppliers, contractors, and service providers.
- Monitor contract performance, track deliverables, and manage any changes or amendments.
- Mitigate risks by ensuring that contracts are clear, enforceable, and aligned with business objectives.
- Handle contract disputes and resolve issues promptly.
- Cost Optimization:
- Identify cost-saving opportunities within the property management function.
- Implement strategies to drive efficiency and reduce expenses.
- Negotiate favorable terms with suppliers to achieve cost savings without compromising quality.
- Regularly review contracts and vendor performance to identify areas for improvement.
- Supplier Relationship Management:
- Cultivate strong relationships with suppliers and contractors.
- Monitor vendor performance, address any issues, and foster collaboration.
- Evaluate supplier performance against key performance indicators (KPIs).
- Explore innovative ways to enhance supplier partnerships.
- Reporting and Analytics:
- Maintain accurate records of procurement activities, contracts, and vendor details.
- Generate reports on procurement metrics, cost savings, and contract compliance.
- Use data-driven insights to make informed decisions and optimize processes.
- Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
- Proven experience (typically 5+ years) in procurement, contract management, or related roles.
- Familiarity with working within a REIT and real estate operations.
- Strong negotiation skills and the ability to drive cost savings.
- Excellent communication, analytical, and problem-solving abilities.
- Proficiency in contract drafting, legal terms, and risk management.
