Executive Assistant to Asia Head

Job Summary

• Providing support for the Regional Head to set up the office and ensure it is working in good order
• Arranging conference calls/meetings and maintaining individual and departmental calendars.
• Assisting with all related administrative tasks including but not limited to: calendar/diary management, correspondence, mail, answering/screening calls, filing, coordinating travel itineraries and accommodations including - booking hotels and transportation, as well as restaurant reservations etc.
• Prepare and plan itineraries for international roadshows across the region for multiple members of the ECM team and coordinate with HQ on materials and presentations
• Assist other relevant regional colleagues with their administrative needs, as needed
• Preparing executive letters, spreadsheets and PowerPoint presentations as needed
• Assist with special marketing calling campaign projects as well as organizing customized marketing mailings as directed by Head of office
• Update content in presentations, profiles, Q&As, DDQ’s and other marketing materials
• Update and enter meetings and investor information to management by way of Salesforce data entry

• A minimum of 2 years’ experience supporting an executive and working in a professional office environment
• Experience at an investment/financial firm (private equity, investment banking, hedge fund, real estate investments, etc. or law firm)
• Proficient in Microsoft products, including Word and Excel applications and electronic filing and CRM system such as Salesforce
• Exceptional written and verbal communication skills
• Excellent organization and time management skills
• Ability to multitask and anticipate needs
• Persistent, yet courteous and professional phone demeanor required for business development projects
• Must be able to prioritize and handle confidential information with discretion
• Highly developed interpersonal skills and professional appearance
• Accuracy of work and attention to detail